Council Meeting May 14th 2024

Agenda

Goring Heath Parish Council.

Tuesday May 14^th 2024

at 8pm.

Goring Heath Parish Hall.

Agenda

If you wish to join the meeting please email the clerk on goringheathparishcouncil@gmail.com.

 

AGM   1.      To Elect a Chair and Vice Chair for 2024/5.

2. To Complete Declarations of Office and Register of Interests.
3. Acceptance & Review of the Parish Council Standing Orders/Financial Regulations and Policies.

 

1. Apologies for Absence.
2. Declarations of Interest.
3. Public Forum.
4. To Approve the Minutes of the last meeting of the Council, Tuesday April 9^th 2024.
5. Matters arising from those minutes not on the agenda elsewhere.
6. Correspondence for Information. ROSPA Inspection, New financial regulations.
7. District Councillors Report and County Councillors Report.
8. Key areas requiring discussion:

• Clerk handover. Contract, Computer and IT.
• Annual Parish Meeting Minutes and Review
• The White Lion ACV
• The Fete. To approve Fete Risk Assessment and BBQ Guidelines.
• Crays Pond Project update
• Traffic and Speedwatch Update.

9. Governance matters

• Finance and Bank Reconciliation. To review and approve the Annual Governance and Accountability Report. To review and approve the Internal Audit Statement and set dates for Public Inspection.
• Annual Insurance : To review and approve the Insurance Schedule and renewal.

10. Goring Heath Maintenance.

• Grass and Maintenance. Hill Bottom Close / Orchard Coombe /Pots at the Well
• Footpaths and Rights of Way.
• Playgrounds.
• Enforcement
• Grips, Drains and Gullies

11. The Newsletter /Website/Social Media.
12. The Parish Hall.
13. Planning and Unauthorised Developments.
14. Councillors Reports and Items for future agenda.

 

Annual General Meeting of Whitchurch Hill Recreation Ground Charity

Tuesday May 14^th 2024

To receive and approve the Annual Accounts

To report to the Charity Commission.

 

To confirm the date of the next meeting: Tuesday June 11th  2024 at 8pm

Emma Burdon, Clerk  : clerk@goringheathparishcouncil.gov.uk

 

 

 

 

 

Minutes

A meeting of Goring Parish Council was held at Goring Heath Parish Hall

Tuesday 14^th May at 8pm

 

Present: Liz Collas (LC) Martin Wise (MW) Peter Burdon (PB) Michael Holland (MH)

 

In attendance: Amanda Holland (AH Clerk) Emma Burdon (EB Clerk)

 

AGM 1. To Elect a Chair and Vice Chair for 2024/5. All posts were declared vacant. Councillor Liz Collas was proposed as Chair by MW and seconded by PB. Peter Dragonetti was proposed as
Vice Chair by MH and seconded by MW. Both posts were decided unanimously and Acceptance of Office were signed for both posts

 

2. To complete Declaration of Office and Register of Interests. All provided and signed.

3.Acceptance and Review of the Parish Council Standing Orders/Financial Regulations and Policies. Taken forward.

 

 

1.Apologies for absence: Peter Dragonetti (PD) Hilary Dewey (HD)

2.Declarations of interest: None

3.Public Forum: None

4. To Approve the Minutes of the last meeting of the Council on Tuesday April 9^th 2024. Approved.
5. Correspondence for Information. ROSPA are going to be inspecting the playground. OCC has published its Charter which it hopes will enhance partnership working across Councils to empower a vibrant democracy across
   Oxfordshire. PD circulated a consultation on the SODC plans for the next 4 years. MW agreed to complete the form on behalf of the GHPC

A newt inspection was to have been carried out at Timbers, Goring Heath Road, but the grass had been strimmed so the Ecologoical Survey could not be carried out.

6. District Councillors and County Councillors Report: LC reported received

with thanks

7.Key areas requiring discussion:

• AH was thanked for her work as Clerk and it was confirmed that EB would take over the position. AH’s Contract of Employment to be replicated for EB
• PB confirmed the Clerk’s laptop was not fit for purpose and it was agreed that a reconditioned laptop be sourced
• Tarek Moghul has offered to hold a workshop for all PCs to enable everyone to be able to access the PC’s email. LC to book the hall.
• The White Lion at Crays Pond. The new application for and Asset of Community Value has been submitted. LC to raise this issue at the next Parish meeting to discuss whether or not the ACV status has the backing of the Council
• The Fete. A report was given to the meeting by PB. He confirmed that the risk assessment had been completed and was to be circulated to all Councillors. PB said that due to work commitments, he would be standing down as lead organiser of the Fete. He would be happy to work with a committee in order to spread the load.
• Crays pond Project. It was agreed that a similar project would be considered for the seasonal pond, Tine Pits at Orchard Coombe. MW agreed to get a quote for an ecological survey to be caried out.
• Traffic and Speedwatch update. MH presented a very comprehensive review. It was agreed by all that the PC is happy with the reduction in speed to 40mph from Crays Pond to Orchard Coombe and to 30mphfrom Orchard Coombe to Hillside Cottage. The Council agreed that it was happy to co-fund the work to some degree,

8 Governance matters

• AH announced that the Internal Audit had been passed. The
  AGAR was confirmed to have been reviewed and approved. The AGAR was to be made available for Public Inspection from 2^nd June 2024 to 12^th July 2024.
• Invoices approved. The Internal Auditors fee xxx, Grass cutting xxx and xxxx, Traffic Survey xxx InsuranceXXXX Clerks courses to gain CILCA qualification.

9.Goring Heath Maintenance.

• AH to ask Nick Elsom if he would continue to monitor the playground at Garton End. AH agreed to keep monitoring the playground at Whitchurch Hill.

10. The Parish Hall. The roof has been surveyed but no detailed report submitted.
11. Planning and Unauthorised Developments. LC agreed to take over from PB the enforcement of the Woodland Feast/Secret Adventures report.
12. The Minutes of the AGM of the Whitchurch Hill Recreation Ground were approved.
13. Co0uncillors Reports and Items for future agenda. Nothing
14. To confirm the date of the next meeting: Tuesday 11^th June 2024 at 8pm

 

E Burdon, Clerk. Goring Heath Parish Council